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Admissions Intake Assistant

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

Applicants are to thoroughly complete the online application and attach the following required documents: cover letter and resume. **Applicants meeting the minimum requirement via an educational degree (minimum of an Associate degree) are required to attach transcript conferring degree.** Applicants who do not attach the required documents will not be considered for the position. For application assistance or questions, please contact Human Resources at (405) 682-7542, Monday through Friday between the hours of 8:00 AM and 5:00 PM.

Position Information

Position Information (Default Section)

Posting Number Staff_0402237
Classification Title Technical/Paraprofessional D
Working Title Admissions Intake Assistant
Datatel Position ID READ5ADMINAS1A
Annual Hours 2080
Placement Range $12.90 - $14.00
Position Type Regular
Job Category Non-Exempt
General Description

The Admissions Intake Assistant is responsible for the intake of all transcripts and the processing of admissions applications.

Reports To Assistant Director of Admissions
What position(s) reports to this position?

N/A

Job Duties (Position Specific)

(The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

Job Duties (Duties Assignment Statement)

Thorough application of federal, state, college policies, and professional judgment determine admissions eligibility for applicants by evaluating required documents including transcripts, standardized test scores, and other academic records. Provide initial evaluation of transfer credit to determine admissions status and the presence of pre-/co-requisites.

Overall processing of Admissions applications with appropriate documentation of student status.

Accurately process applications for admission, petitions, and other required documents to ensure that students receive accurate and timely notification of admissions decisions and other information prior to, during, and after the admissions process is complete.

Advise the Director of Recruitment & Admissions, Assistant Director of Recruitment & Admissions, and/or Associate Director of International Student Services on significant matters and support other members of the Admissions team in their goals and operational purposes.

Initial reception, documentation, and processing of all high school and college transcripts, determination of appropriate workflow of transcripts, and dissemination of documents to appropriate offices.

Scanning of pertinent admissions documents.

Participate in staff development programs and campus functions.

Other duties as assigned.

Job Duties (Safety / Policy & Procedures)

Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures.

Contribute to a safe educational & working environment.

Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others.

Complete quarterly health and safety training pursuant to OCCC’s established safety and health procedures and practices.

Participate in all applicable OCCC emergency, evacuation and shelter in place drills and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.

Minimum Education/Experience

Associate Degree OR In lieu of degree at least four (4) years work experience.

Applicants meeting the minimum via Associate Degree must attach transcript conferring the required degree.

Required Knowledge, Skills & Abilities

Ability to communicate diplomatically, clearly, and effectively, both verbally and in writing;

Strong interpersonal skills;

Ability to respectfully work with diverse populations;

Strong Critical Thinking Skills.

General Computer Skills: Locate and open a software or internet based program without a desktop shortcut create a new folder, save item to specific location (shared folder, desktop, documents folder, etc.).

MicroSoft Word: Font adjustments, paragraph functions (alignment, number, bullets, spacing), page set up functions (size, margins, columns, orientation), find and replace feature, spelling and grammar check.

MicroSoft Exel: Adjust column and row size, font, data sort, highlighting, alignment, grid lines, wrap text, freeze pane, adjust for print-ability, Insert mathematical formulas, header/footer, using pivot tables, removing duplicates.

MicroSoft Outlook: Send, reply, reply all, forward and receive emails with and without attachments, insert or use a website link within an email, delete, archive and save emails, accept meeting requests, view calendar, add and edit calendar events or tasks, spell check, Create and send meeting requests, use internal address book to locate employee email addresses, adjust reading view for mail and calendar, search for previously received emails by person and topic, Set rules (out of office reply, automatically sort emails into folders, etc.).

Physical Demands/Working Conditions

1. GENERAL PHYSICAL REQUIREMENTS:
Sedentary work: The person in this position may occasionally exert up to 10 pounds of force to lift, carry, push, pull or otherwise move objects.

2. PHYSICAL ACTIVITIES:
This position frequently requires the person to operate a computer and other office equipment to perform the essential functions of the position.

This position requires the person to frequently operate equipment that involves repetitive motions of the wrists, hands, and/or fingers.

3. VISUAL ACUITY:
This position requires the person to judge, observe and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.

4. WORKING CONDITIONS
This position performs the essential functions in an indoor office setting.

Preferred Qualifications

Work experience in community college environment

Experience with and understanding of computer-based student information system.

Bilingual/Spanish

Experience with Ellucian Recruit, Ellucian Colleague/Datatel, and Starfish

Required Training

FERPA Training
Admissions Intake Assistant Procedure Training

Work Hours

Monday – Friday 8 a.m. – 5 p.m.

Some evening or weekend hours may be required.

Department Recruitment/Admissions
Job Open Date 07/07/2017
Job Close Date 07/27/2017
Open Until Filled No
HR Contact Alicia Silva
Special Instructions to Applicants

Applicants are to thoroughly complete the online application and attach the following required documents: cover letter and resume.

Applicants meeting the minimum requirement via an educational degree (minimum of an Associate degree) are required to attach transcript conferring degree.

Applicants who do not attach the required documents will not be considered for the position.

For application assistance or questions, please contact Human Resources at (405) 682-7542, Monday through Friday between the hours of 8:00 AM and 5:00 PM.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please indicate how you meet the minimum education/experience requirement by selecting one of the following options (applicants meeting the minimum requirement via the educational degree are required to attach transcript conferring a minimum of an Associate Degree):
    • Minimum of an Associate Degree
    • Minimum of four (4) years work experience
    • None of the above
  2. * If meeting the minimum requirement via the four (4) years work experience requirement, please describe how your work experience meets the 4 years work experience requirement. If you are meeting the minimum via the Associate Degree, type "Not applicable".

    (Open Ended Question)

  3. * Have you attached all documents required to be considered for this position?
    • Yes
    • No

Required Documents

Required Documents
  1. Cover Letter
  2. Resume/CV
Optional Documents
  1. Transcript
  2. Other Document