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Records Peer Advisor - Student

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

Applicants are to thoroughly complete the online application and attach the following required documents: cover letter, resume, and transcript. Applicants who do not attach the required documents will not be considered for the position. For application assistance or questions, please contact Human Resources at (405) 682-7542, Monday through Friday between the hours of 8:00 AM and 5:00 PM.

Position Information

Position Information (Default Section)

Classification Title Student Employment Program (FWSP/STEP)
Working Title Records Peer Advisor - Student
Datatel Position ID RERE9STEPROG0A
Annual Hours As needed or assigned not to exceed 25 hours per week.
Placement Range $8.40 - $8.90
Position Type Student Employee
Job Category Student
General Description

The Records Peer Advisor is responsible for providing services to OCCC students, staff and community in the office of Records and the Registrar.

Reports To Records Client Services Coordinator; Assistant Registrar
What position(s) reports to this position?

None

Job Duties (Position Specific)

(The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

Job Duties (Duties Assignment Statement)

Provide students direct access to their individual records, OCCC transcripts, evaluation of college and high school transcripts, and general student information.

Support Records staff in receiving requests for student transcripts, standard enrollment verifications, certified schedules, etc.

Support a system that evaluates all incoming transcripts and scans documents for immediate viewing.

Produce and distribute ID’s for students, faculty, and staff (when working at front counter).

Provide vehicle registration and parking decals for new and returning students (when working at front counter).

Provide referrals to other student services areas as appropriate.

Provide direct support to students regarding MineOnline and Moodle.

Assist Records staff with data entry as needed.

Advise the Records Management team of significant matters and support other office members in meeting goals and operational purposes.

Job Duties (Safety / Policy & Procedures)

Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures.

Contribute to a safe educational & working environment.

Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others.

Complete quarterly health and safety training pursuant to OCCC’s established safety and health procedures and practices.

Participate in all applicable OCCC emergency, evacuation and shelter in place drills and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.

Minimum Education/Experience

Current OCCC student enrolled in a minimum of 6 hours for the Fall or Spring semester or enrolled in a minimum of 3 hours for the Summer semester.

OR

Current OCCC student with a Federal Work Study award.

Required Knowledge, Skills & Abilities

Positive human relations/customer service skills.

Demonstrated ability to complete tasks with attention to accuracy and detail.

Demonstrated ability to think critically, research and recommend solutions to problems.

Demonstrated ability to work as part of the Records team.

Demonstrated ability to manage multiple priorities.

Demonstrated ability to effectively communicate both verbally and in a written format.

Physical Demands/Working Conditions

1. GENERAL PHYSICAL REQUIREMENTS:
Sedentary work: The person in this position may occasionally exert up to 10 pounds of force to grasp, lift, carry, push, pull or otherwise move objects.

2. PHYSICAL ACTIVITIES:
This position requires the person to frequently move about the Records Office and the OCCC campus.

This position requires the person to frequently communicate with and listen to students, faculty, staff, administration, and others to perform the essential functions of the position. Must be able to exchange accurate information in various situations.

This position requires the person to frequently remain in a standing and stationary position.

This position requires the person to frequently operate a computer, other office machinery, and mobile devices to perform the essential functions of the position.

This position requires the person to frequently operate equipment that involves repetitive motions of hands, wrists, and/or fingers.

This position requires the person to use upper and lower body to exert force up to 10 pounds to grasp or lift materials or equipment.

This position requires the person to frequently position self to grasp, move, or lift materials or equipment.

This position requires the person to frequently position self to access materials that may be above head or at ground level.

3. VISUAL ACUITY:
This position requires the person to judge, observe and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.

4. WORKING CONDITIONS:
This position performs the essential functions in an indoor, office setting.

Preferred Qualifications

Successful completion of college credit course work preferred.

Previous experience working in a community college environment.

Bilingual.

Required Training
Work Hours

To be arranged but must be able to work during normal office hours 8 am – 6 pm.

Department Registration & Records
Job Open Date 07/12/2017
Job Close Date 06/30/2018
Open Until Filled No
HR Contact Alicia Silva
Special Instructions to Applicants

Applicants are to thoroughly complete the online application and attach the following required documents: cover letter, resume, and transcript.

Applicants who do not attach the required documents will not be considered for the position.

For application assistance or questions, please contact Human Resources at (405) 682-7542, Monday through Friday between the hours of 8:00 AM and 5:00 PM.

Posting Number Student, Work Study, Temporary_0402175

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * (1) Are you a current OCCC student enrolled in a minimum of 6 credit hours during the Fall or Spring Semesters or 3 credit hours in the Summer Semester; OR (2) Are you a current OCCC student with a federal work study award?
    • Yes
    • No

Required Documents

Required Documents
  1. Cover Letter
  2. Resume/CV
  3. Transcript
Optional Documents