Skip to Main Content

Senior Payroll and Financial Accountant

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

If you would like to bookmark this position for later review, click on the Bookmark link. To email this position to a friend, click on the Email to a Friend link.  If you would like to print a copy of this position for your records, click on the Print Preview link.

Please see Special Instructions for more details.

Applicants are to thoroughly complete the online application and attach the following required documents: cover letter, resume, transcript conferring a Bachelor’s degree in Accounting from an accredited college or university and a letter of good standing as a CPA from the State Board of Public Accountancy. Applicants who do not attach the required documents will not be considered for the position. For application assistance or questions, please contact Human Resources at (405) 682-7542, Monday through Friday between the hours of 8:00 AM and 5:00 PM

Position Information

Position Information (Default Section)

Posting Number Staff_0402314
Classification Title Exempt (Professional) D
Working Title Senior Payroll and Financial Accountant
Datatel Position ID FINA2SRPAFIA1A
Annual Hours 12 month
Placement Range $52,000 - $58,000 Annually
Position Type Regular
Job Category Exempt (Professional)
General Description

The Senior Payroll and Financial Accountant provides support to department activities with specific responsibility for transactional financial accounting general ledger activities including payroll, accounts payable, general accounting and grant accounting. The Senior Payroll and Financial Accountant will ensure the accuracy of preliminary and final payroll reports, time sheets, spreadsheets, and funds distribution; responding to inquiries and/or requests for data and/or reports; providing timely and accurate payroll production; and timely payment of all College accounts payable.

Reports To Director of Financial Accounting
What position(s) reports to this position?

No positions report to this position.

Job Duties (Position Specific)

(The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

Job Duties (Duties Assignment Statement)

Assists Director of Financial Accounting in all aspects of financial transaction general ledger accounting including monthly reconciliations, review of payables, payroll, fixed assets, debt schedules, inventory, and required monthly and/or quarterly reporting to the State of Oklahoma and Internal Revenue Service.

Assists Director of Financial Accounting for the purpose of providing supporting documentation and/or information on internal process that is required for audit.

Provide supervisory support to the Director of Financial Accounting to achieve effective and efficient work flow, project management, and timely completion of assigned projects.

Recommend needed training and professional development for departmental personnel.

Review College expenditures to ensure that said expenditures are in compliance with the OMES – Office of State Finance.

Assists in developing reporting processes, procedures, and internal controls for the purpose of maintaining the efficient flow of financial processes.

Assists in implementing accounting procedures for the purpose of providing internal financial controls and ensuring compliance with established accounting practices and all applicable regulatory requirements.

Collaborates with other administrative personnel and/or outside agencies (e.g. district personnel, outside agencies, community organizations, etc.) for the purpose of implementing and maintaining services and/or programs in accordance with established financial policies, practices, laws and/or regulatory guidelines.

Compiles statistical and payroll data from a variety of sources (e.g. time sheets/payroll, salary adjustments, benefits, leave balances, tax deposits, etc.) for the purpose of providing summaries to other personnel and/or ensuring compliance with established guidelines.

Coordinates the data-processing system for payroll for the purpose of ensuring the system is operating efficiently, effectively, and accurately.

Informs other staff and/or outside parties regarding procedural requirements for the purpose of processing transactions.

Monitors assigned payroll activities and/or program components (e.g. FLSA, State, and Federal agencies, tax laws, FMLA, etc.) for the purpose of ensuring compliance with established financial, legal and/or administrative requirements.

Participates in workshops, in-service trainings, etc. for the purpose of conveying and/or gathering information required to perform job functions.

Prepares a variety of payroll related documents (e.g. invoices for overpayments, retirement plan transfers, ACH transfers, voluntary and involuntary contributions, SUTA, W-2 controls, worker’s compensation checks, budget, risk management, verification of employment and salary, etc.) for the purpose of documenting activities, providing written reference,
and/or conveying information.

Processes a wide variety of payroll documents and materials (e.g. time sheets, withholding information, employee contributions, leaves, supplements, stipends, etc.) for the purpose of disseminating information to appropriate parties.

Recommends policies, procedures and/or actions on issues that relate to financial operations for the purpose of providing direction and/or making decisions for the College.

Reconciles payroll account balances (e.g. time sheets, direct deposits, wage attachments, benefits, voluntary and involuntary contributions, etc.) for the purpose of maintaining accurate account balances and complying with established guidelines.

Researches discrepancies of payroll information and/or documentation (e.g. time sheets, leave time, salary, stipends, FMLA, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.

Resolves discrepancies with payroll and/or benefit information and/or documentation (e.g. payroll, benefit provider/s, withholding versus W4, salary status, late hires, leaves of absence, separating employees, etc.) for the purpose of ensuring accuracy of records and employee payments.

Responds to inquiries regarding payroll procedures (e.g. wage levies and garnishments, savings, contributions, direct deposits, etc.) for the purpose of providing necessary information for making decisions, assisting employees, taking appropriate action and/or complying with established fiscal guidelines.

Reviews payroll and a variety of insurance-related information (e.g. payroll reports, FMLA, requirements, etc.) for the purpose of ensuring accuracy of payroll and insurance records.

Supervises a wide variety of payroll information and data entry (e.g. direct deposits, W-4s, leave balances, salary, levies, garnishments, investments, voluntary and involuntary contributions, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.

Prepare Form 941, Form 940, Form OESC-3 and all transmittal forms to the Internal Revenue Service and the State of Oklahoma.

Job Duties (Safety / Policy & Procedures)

Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures.

Contribute to a safe educational & working environment.

Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others.

Complete quarterly health and safety training pursuant to OCCC’s established safety and health procedures and practices.

Participate in all applicable OCCC emergency, evacuation and shelter in place drills and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.

Minimum Education/Experience

Bachelor’s Degree in Accounting from an accredited college or university

Three (3) years work experience in financial or tax accounting that includes preparing reports for federal and state payroll taxes.

Certified Public Accountant (CPA)

Applicants must attach transcript conferring the required degree and a letter of good standing as a CPA from the State Board of Public Accountancy to be considered for this position.

Required Knowledge, Skills & Abilities

Ability to perform account reconciliations with minimum supervision.

Perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems.

Preparing and maintaining accurate records; using pertinent software applications; and supervision of employees.

Communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; and working as part of a team with detailed information/data and frequent interruptions.

An understanding of, and demonstrated commitment to the philosophy of a comprehensive community college, preferably with community college work experience.

Schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data.

Application of principles and techniques involved in payroll preparation, monitoring and control; payroll related accounting practices; labor contracts and their impact on payroll; and State Education Codes and other applicable County, State and Federal laws.

Flexibility is required to work with others in a wide variety of circumstances.

Demonstrated commitment to innovation and the use and development of technology.

Communicate effectively in both written and verbal form.

General office software, particularly the Microsoft Office Suite.

Strong interpersonal skills and creative problem-solving skills and the ability to build consensus.

Knowledge of the Oklahoma State Finance System.

Knowledge of/experience using Datatel/Colleague System.

Knowledge of the Oklahoma State System of Higher Education .

Physical Demands/Working Conditions

1. GENERAL PHYSICAL REQUIREMENTS:
Sedentary work: The person in this position may occasionally exert up to 10 pounds of force to grasp, lift, carry, push, pull or otherwise move objects.

2. PHYSICAL ACTIVITIES:
This position requires the person to frequently communicate with and listen to administration, staff, faculty, students, and others to perform the essential functions of the position. Must be able to exchange accurate information in various situations.

This position frequently requires the person to operate a computer, other office equipment, and mobile devices to perform the essential functions of the position.

This position requires the person to frequently operate equipment that involves repetitive motions of hands and wrists.

3. VISUAL ACUITY:
This position requires the person to judge, observe and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.

4. WORKING CONDITIONS:
This position performs the essential functions in an indoor, office setting.

Preferred Qualifications

Higher education work experience

Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) from the American Payroll Association

Master’s degree in accounting or business administration

Required Training

Must obtain minimum Continuing Professional Education credits each year to maintain CPA certification.

Work Hours

Monday through Friday 8:00 am to 5:00 pm, however requirements of the position may require additional hours outside the normal work schedule.

Department Finance Admin/Gl
Job Open Date 01/09/2018
Job Close Date 02/05/2018
Open Until Filled No
HR Contact Alicia Silva
Special Instructions to Applicants

Applicants are to thoroughly complete the online application and attach the following required documents: cover letter, resume, transcript conferring a Bachelor’s degree in Accounting from an accredited college or university and a letter of good standing as a CPA from the State Board of Public Accountancy.

Applicants who do not attach the required documents will not be considered for the position.

For application assistance or questions, please contact Human Resources at (405) 682-7542, Monday through Friday between the hours of 8:00 AM and 5:00 PM

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Have you earned a minimum of a Bachelor’s degree in Accounting from an accredited college or university? (Applicants are required to attach transcript conferring required degree)
    • Yes
    • No
  2. * Do you have three (3) years of work experience in financial or tax accounting that includes preparing reports for federal and state payroll taxes?
    • Yes
    • No
  3. * Briefly describe how you meet the minimum requirement of three (3) years of work experience in financial or tax accounting that includes preparing reports for federal and state payroll taxes.

    (Open Ended Question)

  4. * Are you a Certified Public Accountant (CPA)? (Applicants must attach a letter of good standing as a CPA from State Board of Public Accountancy.)
    • Yes
    • No
  5. * Have you attached all required documents, cover letter, resume, transcript and required certification/letter of good standing, to be considered for this position?
    • Yes
    • No

Required Documents

Required Documents
  1. Cover Letter
  2. Resume/CV
  3. Transcript
  4. Other Document
Optional Documents